Hong Kong Institute of Technology ("HKIT" or "the Institute") highly values personal privacy and ensures that all procedures regarding the collection, use, storage, transfer, and access of personal data comply with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong. All staff members are strictly required to adhere to this statement.
1. Purpose of Collection
HKIT will use the personal data provided to deliver requested activities, programmes, or services, including processing applications, issuing receipts, gathering feedback, and conducting data analysis.
The provided data may also be used to send promotional information regarding programmes, events, services, and donation appeals related to HKIT and its affiliated units. Applicants may notify HKIT at any time to opt out or change their direct marketing preferences.
You are obliged to provide data marked as "mandatory". Failure to provide such required information may prevent HKIT from processing your request or delivering the required services.
2. Transfer and Disclosure of Data
Personal data provided will only be accessible to authorized staff or designated personnel who require the information for operational purposes. HKIT will not rent, sell, transfer, or disclose personal data to external parties unless:
- The recipient is an agent, contractor, or service provider performing business functions on behalf of HKIT;
- The requested service is provided directly by the party or company concerned;
- Prior explicit consent has been obtained from the data subject;
- Action is required to investigate, prevent, or address illegal activities, suspected fraud, or threats to physical safety;
- Disclosure is required to comply with applicable laws, regulations, legal proceedings, or enforceable governmental requests.
3. Access to and Correction of Personal Data
Applicants must ensure that all data provided to HKIT is accurate and notify HKIT promptly of any updates. Failure to do so may affect service delivery.
Under the Personal Data (Privacy) Ordinance, applicants have the right to request access to, correction of, and copies of their personal data held by HKIT. Requests can be made by completing the PCPD Data Access Request Form (OPS003) or in writing via email to enquiry@hkit.edu.hk.
HKIT will verify the identity of the requester to ensure legal entitlement. HKIT will respond within 30 days of receiving the request and may charge a reasonable administrative fee. HKIT reserves the right to refuse data access requests under conditions specified in Section 20 of the Ordinance (e.g., failure to provide necessary verification information).